Dammam - Saudi Arabia

Reception / Admin Support Officer

Job Details

  • Country: Dammam - Saudi Arabia
  • Listed: June 17, 2021 5:46 am
  • Expires: This ad has expired

Description

Attend to visitors and deal with inquiries on the phone and face to face. Supply general information regarding the organization to the general public, clients and customers. Provide an auxiliary service to a Business Unit/Division/Country or Group

Your responsibilities

  • Coordinating office activities and operations to secure efficiency and compliance to company policies.
  • Monitor visitor access and maintain security awareness.
  • Coordinate with Security for the registration of the visitors
  • Control inventory relevant to reception area.
  • Performs tasks to high quality standards to ensure customer satisfaction.
  • Replace workmates during their annual vacation.
  • Receive and sort mail & Fax and deliveries.
  • Answer telephone, screen and direct calls.
  • Take and relay messages.
  • Provide information to callers
  • Greet persons entering organization
  • Direct persons to correct destination
  • Deal with queries from the public and customers
  • Schedule appointments for the visitors
  • Monitor and maintain office equipment ( Fax , copy machine)
  • Keep tidy and maintain the reception area
  • Keep visitors record
  • Coordinating office activities and operations to secure efficiency and compliance to company policies.
  • Regular check of Admin workflow, print each request and forward to the concerned admin staff for necessary action.
  • Handle & Control office supplies requisition in coordination W/ SCM.
  • Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers.
  • Assisting the Reception area in attending & answering income calls and sending faxes, replace the receptionist during breaks.
  • Implement accurate filing, documentation controls, archiving.
  • Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.
  • Supervise the transportation request and organize the drivers dispatch
  • Kitchen Supplies Coordination with the regional Admin staff when required.
  • Process of Individual Telephone Bill Payment
  • Arrangements of meeting rooms in the event of trainings (snacks + Lunch)
  • Hotel invoice, rent-a -car invoices , compound invoices
  • Ensures relevant processes, policies and procedures are correctly implemented and makes suggestions for improvement.
  • Performs tasks to high quality standards to ensure customer satisfaction.
  • Case by case study for top confidential cases which referred by ABB management for evaluation
  • Prepare the monthly payment requests for Canteen subsidy
  • Replace workmates during their annual vacation.
  • Solve all issues related to ( invoices, delayed shipments or wrong address shipments ) with the major express mail providers
  • Manage employees memberships of sports clubs ( Body Masters & Fitness Time and prepare all the required documents for joining and payment).
  • Employee shall also carry out any tasks that are assigned by management necessary to fulfil the job requirements.

Your background

  • Bachelor Degree in Business Administration or in any equivalent field of study.
  • Experience in related occupation is preferable.
  • Excellent proficiency in English and Arabic languages
  • High Computer and Microsoft office skills.
  • – Leadership and winner personality
  • – High organization skills
  • – Motivated and hard worker
  • – Resilient
  • – Welcoming attitude and presentable

 

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Listing ID: 40860cae16d480e0

  

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